Event Policy

Effective Date: January 1, 2025
Last Updated: August 25, 2025

The following Terms and Conditions are entered into by and between You (Attendee) and HIKE WITH HER LLC (“HIKE”, “Company”, “we”, or “us”) for the purposes of attending an event.

Please read the Event Policies carefully before you purchase a ticket. By purchasing a ticket or by clicking to accept or agree to the Event Policies when this option is made available to you, you accept and agree to be bound and abide by these Event Policies and our Privacy Policy, incorporated herein by reference.

1.  Cancellation/Refund Policy. 

Cancellations made 10 days or more in advance of the event date will receive a 100% refund. Cancellations made within 48 hours of the event date will be credited the price of their ticket for a future event in the same calendar year. No refunds for no-shows. To cancel your purchase, please contact us at [email protected]. 

2.  Program, Activity or Event Changes. 

HIKE reserves the right to make Event policy, program, and schedule changes, additions or cancellations for any reason. Instructors and speakers are confirmed when listed but may be subject to change due to illness or other unexpected conflicts.

3. Force Majeure. 

HIKE shall not be liable or responsible for any failure or delay in performance of an Event or any obligation under these Event Policies due to circumstances beyond its reasonable control, including but not limited to acts of God, severe weather, natural disasters, fire, flood, pandemics or public health emergencies, government orders or restrictions, labor disputes, venue closures, power or internet outages, transportation interruptions, or other events outside of HIKE’s reasonable control. In such circumstances, HIKE reserves the right to cancel, postpone, reschedule, or modify the Event in its sole discretion.

4. Event Cancellation or Rescheduling by HIKE. 

HIKE reserves the right to cancel or reschedule an Event for any reason, including but not limited to force majeure events, speaker unavailability, venue issues, or insufficient attendance. In the event of cancellation, Attendee’s sole remedy shall be a refund or credit of the ticket purchase price, at HIKE’s discretion. HIKE shall not be responsible for any additional costs incurred by Attendee, including but not limited to travel, lodging, childcare, lost wages, or other expenses.

5. Photography & Video Recording. 

By attending the Event, Attendee grants HIKE and its authorized representatives the irrevocable right to photograph, record, and capture Attendee’s likeness, voice, name, and participation in connection with the Event. Attendee authorizes HIKE to use such recordings, photographs, or content for educational, promotional, marketing, recap, and business purposes in any medium, without compensation or approval rights.

6. Prohibition of “Outboarding”. 

Attendee agrees to abide by HIKE policies prohibiting “outboarding”.

“Outboarding” occurs when vendors or other parties set up shop or hold programming near the event (on or near the premises), with the intention of drawing Event attendees away from scheduled events and programming. These practices harm attendee engagement and significantly detract from sponsors, presenters, and Event organizers. Any event, function, focus group, workshop, or other activity that, in the sole discretion of HIKE, competes with the Event, overlaps with Event offerings, or otherwise targets Event attendees for commercial gain beyond the scope of an approved sponsorship presence is considered outboarding and is expressly prohibited.

“Partial outboarding” is also prohibited. Partial outboarding occurs when sponsoring companies pay for a lower level of sponsorship and then hold or participate in unofficial, unsanctioned functions intended for the Event attendees but held outside of the normal planned calendar of events. Just like outboarding, these unsanctioned events unethically conflict and draw away from other Event sponsors and programming, undermine the sustainability of the event, interfere with other sponsor engagement, and create confusion for attendees.

7. Guest Ticket or Assistant Accompaniment Policy. 

Except as expressly authorized by HIKE event staff, Event programming – including educational programs, marketplace, and social events – are open to registered attendees, sponsors, and vendors only. A paid ticket shall be required for any guest or companion accompanying Attendee at Event in full or in part.

Attendee accepts full responsibility for any accompanying, spouse, assistant, aide, and/or any other guest or companion attending the Event in connection with Attendee’s participation & presence at the Event.

Attendee agrees to release, indemnify, discharge and hold harmless and defend HIKE on behalf of Attendee, accompanying spouse, assistant or aide, and any other guest or companion attending the Event in connection with Attendee from and against any and all liabilities, losses, claims, damages, costs, expenses, and attorney’s fees, which are in any way connected with the Event, including but not limited to any such claims which allege negligent acts or omissions by HIKE.

Attendee further agrees that Attendee, spouse, assistant, aide, and any other guest or companion shall be bound by all of the rules, policies, and regulations of the Event and the event venue(s) and that a violation of any such rules, policies, or regulations is grounds for revoking access and admission to the event and event programming without refund or compensation.

8. Assumption of Risk. 

Attendee understands and voluntarily assumes all risks associated with attending and participating in the Event, including but not limited to risks related to crowds, venue conditions, weather, physical movement, food and beverage consumption, transportation, interactions with other attendees, and any activities associated with the Event. Attendee knowingly and freely assumes all such risks, whether known or unknown, foreseeable or unforeseeable.

9. Conduct and Removal. 

HIKE is committed to providing a safe, respectful, and welcoming environment for all attendees. HIKE reserves the right, in its sole discretion, to refuse admission to or remove any Attendee whose behavior is disruptive, unsafe, harassing, discriminatory, or otherwise inconsistent with the purpose, values, or integrity of the Event, or who fails to comply with these Event Policies, venue rules, or staff instructions. Removal under this section shall be without refund or compensation.

10. Accessibility and Accommodations. 

HIKE aims to make Events accessible and inclusive and will make reasonable efforts to accommodate accessibility needs when advance notice is provided. Attendees requiring accommodations should contact HIKE at [email protected] prior to the Event. While we strive to work with venues that support accessibility, HIKE cannot guarantee that all Event venues or activities will be fully accessible.

11. Health and Illness. 

By attending the Event, Attendee acknowledges that participation involves potential exposure to illness. Attendee agrees not to attend the Event if experiencing symptoms of illness or if advised by a medical professional not to attend. Attendee voluntarily assumes all risks related to health exposure and agrees that HIKE shall not be liable for any illness, injury, or related consequences arising from Event attendance.

12. Ticket Transfers and Resale. 

Unless expressly stated otherwise, Event tickets are non-transferable and may not be resold without prior written approval from HIKE. Unauthorized resale or transfer of tickets may result in denial of entry without refund or compensation.

13. Compliance with Rules & Warnings. 

In the course of observing or participating in the Event programs, Attendee shall observe and obey all stated and customary rules, conditions, and warnings, including but not limited to any oral instructions or directions given by HIKE, the program coordinator, the program presenter, program assistants, venue staff, or any employees, representatives, agents, or assigns of any of the foregoing parties. If Attendee observes any unusual or significant hazard, Attendee shall make reasonable efforts to avoid such hazard and bring such hazard to the attention of HIKE or the nearest agent thereof.

14. Waiver of Rights. 

Attendee, on behalf of Attendee and any heir, assign, personal representative, or next of kin, waives the right to recover from HIKE for any and all losses, personal injury, death, or damage that Attendee may sustain as a result of Attendee’s presence at or participation in the Event, whether caused by the fault of Attendee, HIKE, or any third party.

15. Indemnification. 

Attendee agrees to be responsible for, indemnify and hold HIKE harmless from any and all claims, losses, and/or occurrences which may arise from or in connection with Attendee’s presence at or participation in The Programs, including, but not limited to, losses, personal injury, death, damage, or rights of any third party. This indemnification of HIKE by Attendee includes, but is not limited to, attorneys’ fees and any other expenses incurred by HIKE in pursuing, defending or processing any claim resulting from Attendee’s conduct or Attendee’. 

If you have questions, please email [email protected].